WhatsApp appointment reminder templates you can copy

A good reminder is short, friendly and includes the details people need. Here are templates you can copy and adjust to sound like you.

Booking confirmation

"Hi Sam, you're booked in for a skin fade on Tuesday at 3.30. See you then! Message me here if anything changes."

Day-before reminder

"Hi Sam, quick reminder you're in tomorrow at 3.30. Reply YES to confirm, or let me know if you need to move it."

Same-day reminder

"Hi Sam, see you at 3.30 today. I'm at the same place as last time."

For nail technicians

"Hi Jess, you're booked for a gel infill on Thursday at 2pm. Could you remove any old nail art before you come? Thank you!"

For dog walkers

"Hi Alex, Biscuit's walk is tomorrow at 12. I'll collect him from the usual place. Please let me know if anything has changed."

If someone has not replied

"Hi Sam, just checking you can still make Tuesday at 3.30? If not, no problem, just tell me and I'll offer it to someone else."

Tips that make reminders work

• Use their first name.
• Include the day and the time, written clearly.
• Make it easy to reply: ask for one word, like YES.
• Send from your own number so it feels personal.
• Keep it to a couple of lines.

A note on privacy

Only use someone's phone number to message them about their booking. Do not add clients to groups or send promotions unless they have said they would like them.

The takeaway

Reminders save you far more time than they take. Bookable writes messages like these for each booking and opens WhatsApp with them ready for you to send.

Keep reading

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• Free vs paid booking apps: what you really pay for
• What to ask every new dog walking client